Physical Plant Policy for Huronia Museum

 Physical Plant Standard for Huronia Museum

 

 Effective               June 27th, 2005                                                   

 

1.    Purpose

The Physical Plant Standard for Huronia Museum ensures a safe, functional and accessible facility to safeguard, preserve and conserve Huronia’s heritage for the community it serves.

 

2.    Responsibility – Board of Directors

1)    The Board of Directors for Huronia Museum and Huron Ouendat Village is responsible for implementation and regular review of this standard.

2)    The Board of Directors for Huronia Museum will ensure that the Director/Curator, staff and volunteers have access to adequate training and access to information and resources to administer this standard in an effective and responsible manner.

3)    The Board of Directors will consider the current and potential needs of the Museum’s users, staff, collections and programs when planning for physical changes to the facility.  Any needs, which are currently not being satisfied, will become a planning priority for the Board of Directors both strategically and financially.

4)    The Board of Directors will set a list of priorities for capital upgrading each year along with the annual budget.  The Board of will work cooperatively with the Director/Curator to strategically plan for capital upgrades considering the community’s needs and interests.

3.    Responsibility – Director/Curator

  • The Director/Curator will oversee the application of this standard and ensure that the intent and objectives are monitored.
  • The Director Curator will provide current applicable information to the Board of Directors to assist in planning for the needs of users, staff and programming as it applies to the physical plant of Huronia Museum.
  • The Director/Curator will respond in a timely manner to health and safety concerns brought to his attention. The Director/Curator will work cooperatively with the Board of Directors to financially and strategically plan for the facility and ensure that the facility is able to collect, exhibit, preserve and conserve Huronia’s heritage.  The Board of Directors will be provided with relevant information, research and statistics to support Board Members with the task of setting direction and priorities for capital upgrades to the Museum.
  • It is the responsibility of the Director/Curator to examine all planned physical changes to the facility, security systems and environmental control systems to assess the potential impact on the collections, staff, volunteers and/or programming.

4.    Responsibility – Staff and Volunteers

  • The staff and volunteers of Huronia Museum will bring all concerns regarding the Museum’s facilities and its ability to meet the needs of its users, staff and programming to the attention of the Director Curator.

2)    The Education Coordinator is responsible for the evaluation of the educational and interpretive programming space.  Long term plans for expected programming needs will be brought to the attention of the Director/Curator for inclusion in the Museum’s strategic plan.  The Education Coordinator will carry out bi-monthly surveys of the facility space where programming takes place.  All health and safety concerns, which are found during these inspections, will be summarized in writing to the Director/Curator.

3)    The Director/Curator and the Collections Manager will establish the maintenance requirements, priorities and schedule for the Museum each spring, prior to the beginning of the season.  The Director/Curator and Collections Manager will create a written schedule for the Museum by May 2006.  This schedule will include the following:

Housekeeping

Regular maintenance

Inspection lists

Inspection schedule

Seasonal tasks

Supplier lists

List of service providers

4)    The Education Coordinator and Development Officer will establish the maintenance requirements, priorities and schedule for the Village each spring.  The Education Coordinator and Development Officer will create a written schedule for the Village by May 2006.  This schedule will include the following:

Housekeeping

Regular maintenance

Inspection lists

Inspection schedule

Seasonal tasks

Supplier lists

List of service providers

 

5)    All staff involved with the development of maintenance schedules and maintenance tools will be familiar with federal, provincial and municipal health and safety regulations.  Staff will be environmentally responsible in the use and handling of energy and materials.

 

5.    General

  • Huronia Museum’s facility will reflect the organization’s ability to realize the mandate and strategic plan.
  • The Museum strives to meet the needs and expectations of the community it serves. Huronia Museum will make every effort to make the facility’s purpose and objectives transparent to the community and provide regular reporting on its activities.
  • It is recognized that Huronia Museum represents the community of Huronia and as such will make every effort to present the collections and the community’s heritage resources in a respectful and responsible manner.
  • The facility will carry out its objectives and the mandate of the organization while meeting federal, provincial and municipal requirements to ensure the physical safety of the collections, visitors, staff and volunteers.
  • Huronia Museum will make sure that the facility space allotted to preserve, conserve, exhibit and/or store the collection is sufficient and meets the physical and environment needs of the artifacts. The accessioning committee will consider the physical and financial resources required to properly maintain donations to the museums collection before accepting artifact into the Museums collection.
  • All sections of the Museums facility where formal educational and/or interpretive programming occurs will be carefully evaluation on a daily basis for safety concerns.
  • All portions of the Museum’s facility, which are assigned areas for conservation, preservation or research, will be appropriate for the relative use.
  • All staff, upon being hired, will become familiar with the procedures regarding emergencies, threats and disasters as a part of their orientation to Huronia Museum.
  • Security features of Huronia Museum will be tested tri-monthly. Security features not maintained in house, but by external contractor, will be maintained in accordance with maintenance schedule agreement agreed upon with the respective service provider.

 

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